cloud data protection service

How Google Workspace Helps Your Business Stay Secure

28 Apr 2023 onlineconsulting

As more and more work is being conducted online and sensitive data is being stored in the cloud, cyber security is becoming increasingly important. Collaboration among employees has never been easier, but with traditional suite systems, there are security risks to be aware of. Fortunately, Google Workspace offers a comprehensive solution to cyber threats. It is designed with security in mind, making it a safer option for businesses of all sizes. In this post, we’ll look at the benefits of Google Workspace for businesses to stay secure.

What is Google Workspace?

Google Workspace is a cloud-based productivity and collaboration tool suite that includes email, calendar, document editing and storage, video conferencing, and more. It was formerly known as G Suite and was rebranded in October 2020. Google Workspace includes a variety of applications such as Gmail, Google Drive, Google Docs, Google Sheets, Google Slides, Google Meet, and Google Chat. These applications are designed to be used by individuals and teams to communicate, collaborate, and get work done more efficiently. 

Google Workspace is not only a powerful productivity suite, but it also provides cloud data protection. Being cloud-based means all your files and data are stored on Google’s servers and can be accessed from any device with an internet connection. With this, businesses can enjoy the flexibility and accessibility of their data without worrying about managing and securing their own servers. Google Workspace security includes: 

A Security-First Philosophy

Google Workspace is built with a security-first philosophy, which means that every aspect of the suite was developed with security in mind. From the moment data is created through every point of its lifecycle, it’s encrypted and protected by multiple security layers. Google Workspace ensures data privacy and integrity, which is why organisations worldwide trust and use it.

Multi-Factor Authentication (MFA)

To improve account security, Google Workspace offers MFA, which authenticates your credentials through passwords, smart cards, or biometrics. MFA is more secure as it enforces identity verification before granting access, making it much harder for attackers to gain unauthorised access to accounts.

Advanced Spam and Malware Protection

For best email protection, Google Workspace provides an added layer of security by automatically scanning all incoming and outgoing emails for spam and malware. Doing so significantly reduces risk to your business in the form of phishing attacks and malicious software, which can cause significant damage and downtime to your organisation.

Data Loss Prevention (DLP)

How do you maintain security when your employees work remotely? Google Workspace solves this challenge through its Data Loss Prevention (DLP) feature. DLP is a feature that helps identify and prevent sensitive information from leaving your organisation. It can be used to define policies that restrict confidential information from being shared with unauthorised parties, helping you maintain control of your critical business data. 

Compliance and Regulation

Regulatory compliance is an integral part of good business practice. Google Workspace helps you stay compliant with leading global standards, such as GDPR and HIPAA, which require data privacy compliance, security controls, and data protection measures.

Continuous updates and monitoring

Google is constantly working to implement new and improved security features to its Workspace suite. The team is always looking for ways to safeguard users’ private information, even going as far as to collaborate with independent third-party auditors to ensure that security is taken seriously. Google Workspace consultants can help you ensure that the tools you use are always up to date with the most recent security patches and are protected from known vulnerabilities.

Enhanced Collaboration

Google Workspace also offers robust collaboration solutions that allow employees to communicate efficiently from anywhere, using any device. This feature is especially beneficial as remote working is becoming increasingly prevalent. When you set up a Google Workspace business email, you are offered secure file-sharing capabilities that prevent unauthorised access while allowing personnel to work together seamlessly.

In today’s digitally connected world, companies must take cybersecurity seriously. Fortunately, Google Workspace offers a security-first philosophy that includes a range of security measures to keep businesses safe from cyber threats. Companies can benefit from the expertise of a Google Workspace expert to make the most of these features and enjoy improved productivity and operational efficiency with robust security. From small businesses to large corporations, Google Workspace helps businesses stay safe in the ever-changing world of online work.